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Public SectorCapacity Building

Remote Teaching Systems Training: scalable intake replacing ad-hoc participant qualification

Scalable
Structured intake system built
4-email
Automated nurture sequence
The problem

A training programme with no consistent way to qualify and onboard participants at scale

A government training programme's Remote Teaching Systems Training Programme needed a structured intake process — one that could qualify participants consistently, rank them by readiness, and begin onboarding automatically, without a staff member manually reviewing each application.

The existing process was ad-hoc. There was no standard qualification criteria, no scoring system, and no automated follow-up. As programme volume grew, the process couldn't scale.

What we built

A participant qualification system with tiered scoring, SLA documentation, and automated nurture

Google Form participant intake — structured application form covering the key qualification criteria for the programme.
Tiered scoring in Google Sheets — automated scoring of responses against defined criteria, with participants ranked by tier (ready / conditional / not yet ready).
SLA documentation — formal documentation of the qualification process, turnaround times, and decision criteria — so the system could be handed over and run by the client team.
4-email automated nurture sequence — tiered communication path triggered by qualification result, moving participants through onboarding automatically from application to programme start.
The result

Ad-hoc intake replaced with a documented, scalable qualification system

The programme now has a consistent, documented intake process that can handle increasing application volume without additional staff. Participants receive clear, timely communication based on their qualification outcome. The team has a system they can operate and hand to new staff — not a process that lives only in one person's head.

The SLA documentation ensures the system outlasts the project.

Running a training programme with manual intake?

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